How Osiris Recruitment handles your personal data

1. Who we are

Osiris Recruitment Ltd is a recruitment business focused on Technology, Cyber and Engineering roles across the UK.

Registered office: 124-128 City Road, London, EC1V 2NX, United Kingdom
Company number: 14724935

If you have any questions about this privacy policy or how we handle your data, you can contact us at:

Email: enquiries@osirisrec.com
Telephone: 020 4571 4242

2. What data we collect

2.1 Candidate data

For candidates, we may collect and process:

• Contact details such as name, email address, telephone number and location
• CV and career history, skills, qualifications and certifications
• Employment preferences (role type, locations, salary expectations, working patterns)
• Information from interviews and conversations with you
• References or feedback from previous employers or professional contacts (where provided)
• Any other information you choose to share with us in the context of a job search

2.2 Client and supplier data

For clients and suppliers, we may collect and process:

• Business contact details such as name, role, company, email address and telephone number
• Information about your organisation, hiring plans and role requirements
• Communications and notes from calls, emails and meetings
• Invoice and payment information where relevant

2.3 Website and communication data

When you visit our website or interact with our emails, we may collect basic technical and usage data such as:

• IP address and general location (country/region)
• Device type, browser and operating system
• Pages visited, time on page and referral source
• Whether you opened or clicked links in emails we sent you

This is typically collected using standard analytics tools and is used in aggregate to improve the website and understand which content is most useful.

3. How we use personal data

3.1 For candidates

We use candidate data to:

• Assess your suitability for roles we are working on
• Match you with potential opportunities and discuss them with you
• Introduce you to clients where you have agreed to be submitted
• Communicate with you about applications, interviews and offers
• Maintain a record of roles you have been considered for
• Share relevant content or updates that may support your job search

3.2 For clients

We use client data to:

• Provide recruitment services and fulfil our contractual obligations
• Introduce candidates who are relevant to your roles and organisation
• Manage ongoing communication about searches, interviews and offers
• Maintain records of assignments, terms and invoicing

3.3 Legal bases for processing

Under UK data protection law, we rely on a number of legal bases to process personal data, including:

• Legitimate interests – for example, where processing is necessary to operate as a recruitment business, match candidates with roles and communicate with clients and candidates
• Consent – for example, before we send your CV or profile to a client, or where you sign up to receive specific updates
• Contract – where processing is necessary to perform a contract with you or to take steps at your request before entering into a contract
• Legal obligations – where we need to keep records for tax, accounting or regulatory purposes

4. How we share data

We may share your personal data with:

• Clients we are working with, where you have agreed to be introduced for a specific role or set of roles
• Trusted service providers who support our business (for example, email and communications tools, cloud storage, applicant tracking or CRM systems), under appropriate data processing agreements
• Professional advisers such as accountants or legal advisers, where necessary
• Regulators, law enforcement or other authorities where we are legally required to do so

We do not sell your personal data to third parties.

5. International transfers

Osiris operates primarily within the UK. Some of our service providers may process data in other countries. Where this happens, we aim to ensure that appropriate safeguards are in place, such as:

• Use of providers in countries that have been granted adequacy decisions; or
• Use of standard contractual clauses or equivalent safeguards approved under UK data protection law.

6. Data retention

We keep personal data only for as long as it is reasonably necessary for the purposes described in this policy, or to meet legal, accounting or reporting requirements.

• Candidate data is typically retained while there is an ongoing relationship or a reasonable expectation of relevant roles, and then reviewed periodically.
• Client data is kept for as long as we have an active or potential commercial relationship, and to maintain appropriate records of work carried out.

You can ask us to update or delete your data at any time, subject to any legal requirements to keep certain records.

7. Your rights

Under the UK GDPR, you have a number of rights in relation to your personal data, including:

• The right to be informed about how your data is used
• The right of access to the personal data we hold about you
• The right to rectification of inaccurate or incomplete data
• The right to erasure in certain circumstances (“right to be forgotten”)
• The right to restrict or object to certain types of processing
• The right to data portability in certain circumstances

If you would like to exercise any of these rights, please contact us at enquiries@osirisrec.com. We may need to verify your identity before responding to your request.

You also have the right to make a complaint to the UK supervisory authority, the Information Commissioner’s Office (ICO), if you are unhappy with how we handle your data.

8. Security

We take reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse or alteration. This includes using secure systems for storing candidate and client information and limiting access to those who need it to do their job.

No system can be guaranteed to be completely secure, but we work to keep our security measures under review and update them where appropriate.

9. Cookies and website tracking

Our website may use cookies or similar technologies to improve your experience, understand how the site is used and measure the effectiveness of content. Where required, we will seek your consent for non-essential cookies.

You can usually control cookies through your browser settings, including blocking or deleting them if you prefer. Doing so may affect how some parts of the site function.

10. Changes to this policy

We may update this privacy policy from time to time to reflect changes in our practices, legal requirements or services. The latest version will always be available on this page, with the date of the most recent update indicated at the top.

Where appropriate, we may also notify you directly about significant changes.